When it comes to storing files, there are two primary choices - offline and online.

Offline storage includes any storage medium that must be manually inserted into a system every time a user needs to read or edit data. On the other hand, online storage also referred to as cloud storage, is on-site or off-site storage, usually maintained by third-party service providers.

By choosing cloud storage for large video files, you’ll be able to access the data from anywhere, as long as you’re connected to the internet. You’ll be able to save a lot of time, effort, and money by migrating large files online.

However, there are certain factors you need to consider first.

Through this blog, let’s help you understand more about the cloud infrastructure, how it works, and the significant factors you need to keep in mind when choosing a service provider.

On-Premises Vs. Cloud

Although on-premises and cloud are both online storage solutions, they work differently.

To use on-premise applications, an organization must first buy copyright or a license of the required software. It offers better security than a shared cloud storage infrastructure since the program is registered and the equipment remains within an organization’s premises.

However, the major drawback is that the costs of handling and maintaining the complete solution will be exponentially greater than cloud storage.

Cloud storage, as the name suggests, utilizes remote servers. These servers may be located in a different geographical area than yours and are usually owned and operated by third-party service providers. You’ll be able to subscribe to the services on a pay-as-you-use (PayU) model and can effectively upgrade or downgrade usage, features, and other requirements as needed. Besides, there are no hassles of setting up anything because everything is already done for you.

However, the major downside is that you’ll have limited control over data ownership.

Here are some notable differences between on-premises storage and cloud storage:

Features Of Cloud Storage

Simply stated, cloud storage is the process of storing digital data in an online environment that is usually managed by a hosting firm and includes several servers and locations. Due to its flexible and scalable nature, cloud storage relieves a company of maintaining and upgrading their own infrastructure, allowing them to focus their time and resources on their strategic priorities.

One of the core aspects of understanding (and benefitting) from a cloud storage solution is understanding its business model. The SPI model sets the foundation for different types of storage setups, where:

• S stands for Software-as-a-Service (SaaS) - It is the most commonly used setup. Hosted by a third-party, you can access and manage your data using a web browser or an app.
• P for Platform-as-a-Service (PaaS) - It is a virtual environment that allows you to develop and deploy cloud-based applications. It is usually delivered via the hybrid cloud model.
• I for Infrastructure-as-a-Service (IaaS) - It is the lowest tier of the SPI model. With this setup, you’ll have direct access to the storage, which in turn gives you more control and scalability.

Based on the SPI model, there are different types of large file cloud storage solutions, such as:

• Private Cloud - Although your data and hardware are stored in the cloud, they are totally private to your business since they are hosted on a dedicated infrastructure that you own.
• Public Cloud - You get access to enterprise-level infrastructure at low costs. You’ll only be paying for services and data as and when you use them.
• Managed Cloud - An entirely managed, multi-customer solution that offers high capacity, security, and scalability to companies. It simplifies the process of maintaining your own networks by combining public and private cloud services.
• Hybrid Cloud - A hybrid cloud environment is one in which an organization uses both on-premise and cloud technology. Companies could opt to do this for various reasons, ranging from legal concerns to the size of the data at hand.

For more clarity on the different storage solutions, read our comparison of Cloud Storage  Vs Local Storage Vs NAS Storage.

While there are different cloud storage, all of them come with similar features, such as:

• Backups - You’ll be able to choose between automatic backup, incremental backup, and open file backups. 
• Archiving - This feature allows you to preserve older files, irrespective of the number of previous versions.
• Remote Access - With a working internet connection and the correct login credentials, you or authorized users can access the stored files from anywhere.
• Sharing - Multiple users can access files on your online account from wherever they are, thanks to the file-sharing functionality.
• Security - This is a critical feature that keeps your online data encrypted and safe from prying eyes. Most service providers use a combination of SSL and 256-bit AES encryption.

Factors To Look For On Cloud Storage For Video Files

Choosing cloud storage helps businesses save a significant amount of money. It also helps save time and streamline productivity while increasing collaboration. However, not all cloud storage is designed the same.

Listed below are some critical factors that you need to consider before choosing cloud storage for video files:

1. Cost - It is one of the first things that most businesses consider. Pricing tiers can vary significantly between service providers; hence running a quick comparison isn’t that easy. From free tiers offering limited storage space to feature-laden solutions, the final cost depends on your needs.
2. Security - Look for a cloud solution that offers maximum security. Since all of the data will be hosted off-site, it is in your best interest to opt for a service provider who offers SSL, 256-AES, and/or TLS encryption. You may also want to check additional security features like two-factor authentication, user management, etc.
3. Limits - Consider how much storage space you need. For instance, Google Drive allows you to store up to 15 GB of data at no cost. If you need storage for large video files, you should compare how much cloud storage each service provider offers and how much you’ll be paying for it.
4. File Synchronization - Customers look for file syncing as one of the most critical functions in a cloud storage provider. If you want to use your cloud storage to backup and sync your files on a regular or automated basis, compare providers and choose the one that does so the most effortlessly and reliably.
5. Interface - Consider checking the user interface of the storage solution. There is no point in paying a monthly fee when you won’t find your way through the platform. Look for a service provider who offers an app or a web browser that is compatible across devices and operating systems. 
6. Ease To Use -  Finally, the storage solution should be easy to use. The whole point of migrating your data to the cloud is to benefit from increased flexibility and collaboration. You and other authorized users should be able to use the platform seamlessly, from anywhere and at any time, irrespective of geographical locations.

Conclusion

While it is clear that cloud storage has several advantages, each company is unique and has different goals and strategies. Since cloud infrastructure has progressed over the last decade, many new cloud services have become available. Although this is beneficial in giving companies more choices, it has also added to the confusion.

We realize that settling on the best cloud storage for large video files can be a dilemma for most companies. To make it easier for you, we at ProMax Systems offer scalable infrastructure for fast shared storage, asset management, backup and archiving solutions that simplify video editing workflows. 

Contact a ProMax Systems expert to learn more about centralized storage systems and how you can increase productivity and output while saving money, time, and effort.